Privacy Statement

The Newfoundland and Labrador Safety Council takes the privacy of our members, customers and web site visitors very seriously. Our privacy practices are guided by the model code defined in the Personal Information Protection and Electronics Document Act (PIPEDA) defined by the Canadian federal government. For details on these important privacy rules, please visit http://www.privcom.gc.ca/legislation/02_06_01_e.asp .

Accountability

The Newfoundland and Labrador Safety Council is responsible for information under its control. As part of this accountability, the Newfoundland and Labrador Safety Council has designated an individual who is responsible for compliance with this policy and applicable legislation. Any inquiry related to our privacy practices may be directed to:

Marie Chipman, Accounting Coordinator, Newfoundland and Labrador Safety Council (709) 754-0210 or toll free (877) 754-0210 mchipman@safetycouncil.net

The Newfoundland and Labrador Safety Council is responsible for personal information in its possession or custody, including information that has been transferred to third parties for processing. When transferring or sharing information with third parties we obtain written assurance that the company is in compliance with PIPEDA and is aware and abides by this policy.

The Newfoundland and Labrador Safety Council will, in every situation where personal information is collected, ensure that the client understands why their personal information is being collected and how it will be used.

The Newfoundland and Labrador Safety Council will maintain a record of where the information is used and to whom it may have been disclosed.

Online Product Service Inquiry: Personal information gathered via online web forms is limited to that required to effectively respond to inquiries regarding our products and services. It is retained only for the period of time required to respond appropriately to a request.

Online Payment: Personal information gathered online for the purposes of invoice payment by our customers is limited to a required credit card and invoice data sufficient to process the payment. In the case of credit card payments, the information provided is retained by Moneris, the credit card service provider. Credit card numbers are not viewable by Momentum IT Group, Inc. employees (our technology provider) or employees of the Newfoundland and Labrador Safety Council.

The Newfoundland and Labrador Safety Council will obtain the informed consent of an individual concerned about the collection, use, or disclosure of that individual.s personal information, except as may be required by law.

In most cases the reasons for use of the information are implied. If the Newfoundland and Labrador Safety Council endeavors to use the information for reasons that are not implied by the original collection, the Council will obtain permission from the individual to use the information.

The NLSC collects only the information required to provide products and services to our members and customers. If the personal information we require is collected for a reason other than to provide products and services, consent will be obtained before or at the time the information is collected. The NLSC will collect personal information only by clear, fair and lawful means.

Examples of why the Council collects personal information include:

• General communication with members and clients
• Processing membership applications
• Recording training records
• Processing and keeping track of transactions and reporting back to members or clients
• Providing product and services requested by members or clients
• Recommending products and services that the NLSC believes will be of interest and provide value to members or clients
• To comply with legal and governmental requirements

Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes.

The Newfoundland and Labrador Safety Council keeps personal information up to date, accurate and relevant for its intended use. Individuals may request access to the personal information we have on record in order to review and amend the information, as appropriate.

We take steps to safeguard personal information, regardless of the format in which it is held, including:

• Physical security measures such as restricted access facilities and locked filing cabinets
• Electronic security measures for computerized personal information such as password protection, database encryption and personal identification numbers
• Organizational processes such as limiting access to personal information to a selected group of individuals
• Contractual obligations with third parties who need access to personal information requiring them to protect and secure your personal information.

The contact information that individuals submit is saved on a web server that is maintained by Momentum IT Group, Inc.. This information is maintained and secured for verification purposes.

The credit card information that individuals submit is sent directly to Moneris and is not stored by Momentum IT Group, Inc. for any purpose.

Paper copies of customer files are not produced.

We manage our server environment appropriately and our firewall infrastructure is strictly adhered to. Our security practices are reviewed on a regular basis and we routinely employ current technologies to ensure that the confidentiality and privacy of personal information is not compromised.

This website uses Secure Socket Layer (SSL) and 128 bit encryption technologies to enhance security when individuals visit the secured areas of these sites. SSL is the industry standard tool for protecting and maintaining the security of message transmissions over the Internet. When an individual accesses their accounts or send information from secured sites, encryption will scramble the data into an unreadable format to inhibit unauthorized access by others.

The Safety Council is committed to providing understandable and easily available information about our policy and practices related to management of personal information. This policy is available at all times on our web site, www.safetycouncil.net under Privacy which is a link at the bottom of every web page.

Upon request an individual shall be informed of the existence, use, and disclosure of his or her personal information and shall be given access to that information. Individuals shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Any concerns related to our client personal information handling practices shall be addressed to Marie Chipman Accounting Coordinator, Newfoundland and Labrador Safety Council mchipman@safetycouncil.net

Any individual making a request or challenging the accuracy of any personal information will be required to provide sufficient personal identification to the Council as required by Council staff.

All challenges to the accuracy or handling of personal information must be in writing. Our privacy officer and/or appointed office personnel will fully investigate the validity of any challenge to accuracy, collect or use of information. The result of the investigation will be subsequently communicated to the complainant in writing.

The NLSC will maintain a record of all requests, subsequent correspondence and actions taken as result of the challenge.